You can establish the best schedules for your teams with the best employee scheduling software, preventing misunderstandings or shift conflicts. See which of these 10 top staff scheduling apps is ideal for you.
Every business owner knows how difficult and time-consuming it can be to build a comprehensive workforce schedule, mainly if they still use a pen and paper or an Excel spreadsheet to complete the task.
Businesses lose 140 hours yearly on traditional scheduling and experience higher turnover due to scheduling errors.
If you’re seeking a way to develop and manage ideal schedules for your team quickly, you’ve come to the right place.
But before diving deep into employee scheduling software, it is essential to understand that a business is divided into different departments.
The departments required to run a business vary depending on the size and nature, but the following are some standard departments:
- Human Resource: Responsible for recruiting, hiring, training, and managing employees.
- Finance and Accounting: Responsible for financial resource management tool, budgeting, accounting, financial analysis, and taxation.
- Marketing and sales: Promoting and selling products or services, conducting market research, and developing marketing strategies.
- Operations: Responsible for the day-to-day operations of the company, including production, logistics, and supply chain management.
- Information Technology(IT): Responsible for managing the company’s technological infrastructure, which includes hardware, software, networks, and data security.
- Legal: Responsible for legal advice, contract negotiation, and ensuring compliance with laws and regulations.
- Research and development: In charge of creating new products or improving existing ones, conducting research, and analyzing market trends.
Specific departments may be required depending on the type of business, its size, and its goals. While some organizations can combine some of these divisions, others would need more specialized departments.
Benefits of employee scheduling software in running a business department
Employee scheduling software can provide a plethora of advantages to business departments, including
- Streamlined scheduling process: Employee scheduling software can automate scheduling, making schedule creation faster and easier. This can help department managers save time and reduce administrative burdens.
- Improved communication: Employee scheduling software frequently includes features enabling managers and employees to communicate in real-time about shifts and scheduling changes. It can reduce miscommunication and keep everyone on the same page.
- Increase work efficiency: By automating scheduling, departments can optimize their workforce and ensure the right number of employees with the right skills are available at the right times. This can result in improved productivity, reduced labor costs, and a better customer experience.
- Real-time information: Employee scheduling software gives managers and administrators a better view of employee schedules, absences, and other data. This can assist them in making more informed staffing and other business-related decisions.
- Increased employee satisfaction: Employee scheduling software can help ensure that employees are scheduled correctly based on their availability and preferences. This increases employee satisfaction and reduces turnover, leading to a more stable and productive department.
Overall, recruiting agency software can offer significant benefits to departments within a business, including collaborating on shortlisted candidates with clients, interacting with your candidates faster, streamlined scheduling processes, improved communication and efficiency, and increased employee satisfaction. These benefits can lead to better business outcomes and a more positive work environment.
Top 10 employee scheduling software to run any business department successfully
There are numerous options for employee scheduling software, but here are ten of the most popular:
- eResource Scheduler
- Zoho People
eResource Scheduler is a popular employee scheduling software that offers a variety of features and tools to help businesses manage their workforce more effectively. Among the key features of eResource Scheduler are:
- Resource Scheduling: The software enables users to schedule resources based on their roles, skills, and projects, as well as track their availability, leave, and other critical information.
- Time Tracking: eResource Scheduler includes a time tracker that allows employees to log their time for various projects and tasks and generate reports based on this information.
- Tasks Management: Task management tools are included in the software, allowing managers to assign tasks to employees, track their progress, and manage deadlines and priorities.
- Reporting: eResource Scheduler generates detailed reports on resource utilization, project status, and other key metrics that can assist managers in making informed scheduling and workforce management decisions.
- Mobile Access: Because the software is available from any device with an internet connection, managers and employees can access their schedules and other important information while on the go.
- Integration: Comes with the feature of easy third-party integration.
- Drag and drop feature: Using straightforward drag-and-drop functionality, eRS resource scheduling software makes scheduling resources for projects and tasks simple. Easily lengthen, shorten, and reassign reservations among resources.
Overall, eResource Scheduler is a comprehensive employee scheduling software that provides various features and tools to help businesses manage their workforce more effectively. It can assist businesses in optimizing their scheduling processes, lowering costs, increasing productivity, and providing valuable insights into workforce performance and utilization.
Pricing: Starts at $4/user per month.
Deputy is a cloud-based employee scheduling software with various features and tools to assist businesses in managing their workforce. Deputy has the following key features:
- Time and Attendance
- Task management
- Mobile access
Deputy is an excellent tool for any company looking for a simple approach to handling employee scheduling and time tracking through a single solution.
Pricing: Starts at $4/user per month.
TSheets is another good staff scheduling tool for your time-tracking and scheduling requirements. Your devices will receive a push notification from the software’s mobile version when a shift is modified or if there are any upgrades.
- Absence management
- Activity management
- Approval process control
- Billable hour tracking
- Calendar sync with Google
- Access control
- Automatic reminders
- Biometric facial recognition
Pricing: Starts at $8/ user
You may monitor and change your employees’ schedules utilizing the applications linked to the program from any mobile device you own because the UI is incredibly user-friendly from the minute you start using it.
- Calendar sync- outlook, iCal, Google calendar, etc.
- Intuitive, easy-to-use interface
- Shift trading
- Online and mobile time clocking
- Perfect for multiple locations and departments
- Payroll management
Pricing: Starts at $4/user per month
Small companies, including shops, spas, gyms, and other service providers, primarily use the Homebase team scheduling software. The platform offers a comprehensive collection of tools that enable you to manage your HR responsibilities from beginning to end, including hiring and onboarding, scheduling, time tracking, team communication, and more.
- Mobile app
- Work rosters
- Billable hours calculation
- Easy integration
Pricing: Starts at $20/per month
Creating personnel schedules, managing vacation time, availability, and shift switching are all made simple using Sling. You can schedule overtime, lower absenteeism, and late arrivals, and get alerts when shifts overlap or are double-booked. Preserve scheduling templates so it will be simple to create new ones.
- Employ directory
- Payroll reporting and management
- Alerts and notifications
- Reports and analytics
Pricing: Starts at $1.70/user per month.
With time-saving tools and automation, inconsistency flagging, shift instructions, self-service employee shift replacement, notifications, a time clock, an in-app chat, and more, Connecteam’s scheduling capabilities go above and beyond.
- Drag-and-drop feature
- Automated scheduling
- Shift notes & attachments
- Overtime notification
- In-app chat
- Recurring shifts
Pricing: Starts at $29 per month.
Managers may swiftly schedule shifts using Wrike’s employee scheduling feature, showing each team member’s availability. Reports on the existing employees’ hours worked and anticipated hours for the following weeks or months are available to managers. This makes it simple to organize and guarantees that everyone has the required protection when needed.
- Resource management
- Task management
- Time tracking
- Gantt chart view
- Custom report and dashboard
- Mobile app and integration
- Project templates
Pricing: The plan starts at $9.80/per user per month
A simple and inexpensive approach to simplify your scheduling procedure is to use Monday.com. You may automate the process, informing your employees when a new schedule is uploaded. The ability to share the schedule in “read-only” mode is another helpful feature that lets you ensure no changes are made.
- Work OS System
- Customized dashboard
- Schedule templates
- Gantt Chart
- Read Only mode
- Integration with Calendar, slack, Microsoft teams, outlook, and zappier
Pricing: Starts at $8/user per month
A cloud-based scheduling tool is Zoho People. Project management and time monitoring tools are included. With configurable dashboards and drag-and-drop capabilities, it is simple to use. It streamlines and automates all of the time-consuming, repetitive HR tasks.
- Customizable dashboard
- Drag-and-drop feature
- Leave management
- Notification management
- Pricing: Starts at $1.25/per user per month.