Equipment and Property Leasing – A Guide for Businesses

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Written By Berry Mathew

Running a business takes significant investment, both financially and in terms of resources. Equipment and property leasing is among the many ways businesses can manage cash flow while acquiring necessary equipment or space. While equipment or property leasing can benefit business operations, businesses must understand its process and implications before entering a lease agreement. We’ll guide you through the basics of equipment and property leasing so you can make informed decisions for your venture.

Equipment and property leasing allows businesses to acquire necessary equipment and space without bearing the total costs upfront. But you must understand them first.

Understanding Equipment Leasing

Equipment leasing offers several advantages for businesses, including lower upfront costs, flexible payment terms, and tax advantages. Two types of lease agreements are available: operating and capital leases that allow businesses to use the equipment for a specified time or own it at the end of the contract term, respectively. Businesses must consider several factors before choosing their lease arrangements, such as the length of the lease, monthly payments, and end-of-lease options.

Operating leases are suitable for businesses that need equipment for a short time. In contrast, capital leases are ideal for businesses that plan to use the equipment for a more extended period. Monthly payments for operating leases are generally lower than those for capital leases. For businesses looking to effectively manage their equipment leasing needs, LeaseAccelerator for lease accounting can assist significantly. Having managed 900,000 leases, they can expertly manage your lease accounting without any hassles. 

Understanding Property Leasing

Property leasing is an alternative way for businesses to secure operations space, offering several advantages like lower upfront costs and greater space flexibility. Different kinds of property lease agreements are available, such as gross leases, net leases, modified gross leases, percentage leases, or gross net leases. Gross leases require landlords to cover maintenance expenses, while net leases require tenants to pay them. Modified gross and percentage leases are variations of these themes, respectively.

When selecting their ideal lease arrangement, businesses must consider several factors, such as location, lease term, rent payments, and maintenance needs. A gross lease may be suitable for a business that requires more control over its space, while a net lease may be suitable for a business that does not have the resources to manage maintenance expenses. Property leasing allows businesses to choose their ideal lease arrangement based on their needs.

Process of Equipment and Property Leasing

Equipment and property leasing is a complex endeavor that demands careful planning, research, and execution. At its core, leasing requires finding an appropriate lender, completing an application process, and entering into a lease agreement – each step being essential to ensure a successful leasing experience. Each step must be handled with extreme care to be successful. Each requires thorough knowledge of its industrial landscape.

Finding a suitable lender is perhaps the most crucial element of leasing. An appropriate lender will work closely with businesses to help acquire equipment or space while remaining financially sustainable. When selecting a lender, businesses should research potential providers thoroughly and choose one with proven expertise in leasing their type of equipment or space. Considering factors such as track record, industry expertise, and customer feedback when selecting is essential.

Once a lender is chosen, the application process can begin. It typically entails providing financial information and a business plan to the lender for review. Your lender will use this data to assess your company’s financial health and ability to pay lease payments, then proceed with credit checks or other due diligence measures to determine eligibility.

Once a business has been approved for leasing, they must sign a lease agreement with their lender. This document outlines all terms and conditions of their contract, such as monthly payments, lease terms, end-of-lease options, etc. Before agreeing to anything legally binding like this lease agreement, they should carefully read and understand their obligations before signing it.

Businesses should take an active approach to understanding the terms and conditions of a lease agreement and their responsibilities during the leasing process, such as making timely payments, maintaining equipment or property, and meeting any additional requirements stipulated in their lease agreements. Failure to do so can lead to facing penalties, legal action, or other unpleasant repercussions for all involved.

They must devote time and resources to acquire assets while remaining financially sound. By finding an ideal lender, completing the application process, and signing a favorable lease agreement, they can reap the benefits of leasing and position themselves for long-term success.

Pros of Equipment and Property Leasing

Listing the pros will further help you understand why property and equipment leasing is viable. 

Equipment leasing pros:

  • Lower upfront costs: With leasing, businesses can avoid the high upfront costs of purchasing equipment.
  • Flexibility: Leasing allows businesses to remain flexible and adapt to changes in their industry or growth opportunities by upgrading or adding equipment as needed.
  • Tax advantages: Leasing can provide businesses with tax benefits, such as deducting lease payments from their taxable income.
  • Maintenance included: Some leasing agreements include maintenance services, which can be advantageous for businesses that don’t have the resources to maintain equipment on their own.

Property leasing pros:

  • Lower upfront costs: Leasing property can be an attractive option for businesses lacking the capital to make a large real estate purchase.
  • Greater flexibility: Leasing gives businesses greater flexibility regarding location and space needs.
  • Maintenance covered: Some lease agreements require the landlord to cover maintenance expenses, which can be advantageous for businesses that don’t have the resources to maintain the property on their own.
  • Easy exit strategy: Leasing provides businesses with an easy exit strategy if they need to relocate or downsize.


Equipment and property leasing offers businesses a viable option for acquiring necessary assets while managing cash flow. By understanding the process and the pros of leasing, businesses can make informed decisions and choose the right lease for their needs. It’s essential to work with an experienced leasing company for lease accounting to ensure that the lease terms are favorable and in the best interest of your business. Whether you’re a startup or an established venture looking to grow, leasing can provide a flexible and cost-effective way to acquire equipment and space.